Administrative Assistant P/T

ADMINISTRATIVE ASSISTANT 
SALARY: $12.00 P/H - $16.97 P/H
PART-TIME 
The YMCA of Greater New York reaches half a million New Yorkers through programs that focus on youth development, healthy living and social responsibility. The Flushing YMCA is seeking a qualified individual who, under the supervision of the Early Childhood Director/Education Director, will carry out daily administrative and operational responsibilities. The incumbent will ensure an atmosphere of professionalism, friendliness and safety within the facility.
Responsibilities:

• Communicate with parents/guardians, answer phone calls, and keep a record of conversations held.
• Assist families with the program registration process.
• Prepare materials for meetings.
• Input data into the DOE, DOH and AS400 database, as required.
• Organize and maintain files.
• Maintain inventory of classroom and office supplies, ensuring to accurately track inventory expenses.
• Create documents and spreadsheets using Microsoft Word, Excel, and Publisher.
• Generate and print daily attendance sheets, update teacher binders, and make copies of handouts as needed.
• Assist with coordinating special events, including, but not limited to, Open House events.
• Actively participate in training sessions, designated meetings and special events.

Qualifications:

• High School diploma or equivalent required. College degree preferred.
• Minimum of one year of experience working in youth programs.
• Minimum of one year of experience of customer service.
• Must be proficient in Microsoft Word, Excel, PowerPoint, and Publisher.
• Excellent hospitality skills.
• Must be available to work Monday – Friday.
• Bilingual in Mandarin.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity. If you would like to be a member of our dynamic team, please forward your cover letter and resume with subject line “Administrative Assistant” to [email protected] or to:
Flushing YMCA
Attn.: Lois Rothstein
138-45 Northern Blvd
Flushing, New York 11354